5 Things To Help You Stay Productive
We often focus on tips and tricks to help your business, but nothing is important to your business than you! Did you know that April is Stress Awareness month and May is Mental Health Month? What can you do to make sure you are running at your highest capacity and stay productive?
Managing stress has been a challenge for a lot of people this year. In Asana’s Anatomy of Work 2021 study, 71% of workers said that they felt burnt out at least once in the last year. Also, 42% rated their stress levels as high or very high. When employees are stressed or exhausted, engagement and productivity dip and the whole company can feel the effects.
What Can You Do as A Team to Stay Productive?
Unfortunately, work related stress often has to do with environment. When one person id feeling burnt out on your team, it can bring the whole team down. What can you do to create a less stress inducing work environment?
Talk It Out
Ewww, right? However, it’s impossible to know what is wrong or how you can help a situation if you don’t know at the problem is. Take in interest in people you work with. Is there anything going on in their life that might be adding stress? Is a process or workflow just not working for and its making things difficult?
Once you understand how your team is feeling, don’t disregard it! See what you can do to make things run smoother.
Take Control Over Your Situation
We are all responsible for ourselves. If you are lucky enough to have anatomy in your job, use it! Think about what areas of your job are stressing you and then figure out what you can do to help the situation. For example, do you struggle with being productive in the afternoons because you hit a massive exhaustion wall? Could you be hitting that dip because you constantly don’t get enough sleep? Or does coffee make you crash? Those are things that you have control over and can change.
And after this year, more and more companies are realizing that giving their employees flexibility over schedule and in some cases, whether they want to work from home, actually increases productivity!
The Asana study mentioned early found that “work about work” took up 60% of most employee’s days. That “work about work” is things like, meetings about processes, communicating about specific tasks, switching between tools, waiting for apps to load, searching for information, following up with team members about a project’s status, and managing shifted task priorities. A lot of those things are things that you don’t have control over. However, dealing with tasks like that can quickly give you the feeling of being on a work sized hamster wheel. That’s partly because “work about work” doesn’t feel like you are accomplishing anything.
What can help you feel in control? Figure out the right processes and find the right tools. If you can work with your team to put an effective process in place for dealing with collaborative projects. Part of that involves finding the right tools. There are so many workflow and team management tools available now that it shouldn’t be difficult to find one that works for you and your budget. (We are big fans of Teams/Planner and good old fashioned white boards.)
Time management single handedly has the biggest impact on work stressor and burn out. Good time management can drastically increase your productivity and give you more time to focus on other aspects of your life. A healthy work-life balance will help aspects of your life, including reducing stress!
Connect Your Targets to Big Goals
Time management is about getting the work done, it about getting the right things done at the time. A big part of understanding and prioritizing what’s most important is know what your goals. And if you work for a company, what its goals are. A recent study found that only 26% of employees understand how their work relates to the overall company goals. How can you know what daily targets to set if you don’t understand where you are trying to go?
Only 26% of employees understand how their work relates to the overall company goals
This goes back to talk it out. If you have questions, ask! And if you are in a management position, work with your employees so everyone understands what they are doing to help the company reach its goals!
Prioritize and Organize
Its critical to understand what tasks are most important. Inevitably things change throughout the day; deadlines move and priorities shift. If you understand what’s most important in the grand scheme, however, it can make adapting to those changes easier. In the Asana study, they found that 29% of employees cited confusion on task priorities as a contributing factor to their burnout.
There are many different methods to prioritizing and organizing your daily tasks. The “Eat The Frog” method (named after the famous Mark Twain quote) encourages you to take care of the big or complex tasks first thing in the morning. This way you are productive right out the gate and don’t have a big task hanging over your head all day. Once you’ve eaten the frog you can move to other things.
Another popular method is David Allen’s “Getting Things Done” method. The first step in this method is write everything you need to get done down. Once you have an overview it’s easy to see what tasks are important. Writing it all down and putting it one place frees up brain power and lets you focus on actually getting the stuff done.
Writing down your targets for the next day before you finish for the night or as you think of it, helps you feel on top of the day as soon as it starts. Spending a few minutes to plan out tomorrow’s tasks is way easier than spending the first part of your day scrambling to remember what was a priority to get done that day. This will also help your work life balance because you don’t have to keep thinking about all you have tomorrow.
Say “No” or Delegate
This is a struggle, we know. But one advantage of having clear, prioritized tasks, is that you can see when a task is not a priority or not one you have time for. It’s easier to explain why you are saying no if everyone knows what your current priorities are. Sharing your clearly defined priorities with your team gives everyone more clearly. This is something that we have found to be successful. In our morning meeting we often go through what everyone’s priority tasks for the day are. By doing this, we know what each of us needs to be focusing on and how much a priority it is to reach our company goals. It also makes it easier to see where we could help.
Knowing what your team’s priorities are, can also make it easier to delegate tasks. Just because something is a priority task for you doesn’t mean it’s not important! Help it get to the right person and that benefits everyone.
Audit Your Tasks
Is there anything on your plate right now that doesn’t align with your goals? Ask yourself, is this task not a priority for today anymore? Or is it not a priority at all? If the task is still important but keeps getting moved to the bottom of your priorities, ask yourself if you are the right person to be handling it?
Another aspect of auditing task is looking at how you view the task. Are you procrastinating the task because you don’t really want to do it? It’s easy to add time to situations if want to avoid the task. However, tasks don’t usually take care of themselves. (wouldn’t that be nice?) procrastinating the task will just make it worse. And often, when we finally do something, we’ve been procrastinating, we find it wasn’t that difficult in the first place!
What have you found successful in dealing with work stress? Any time management tricks you swear by?
What Tasks Should You Delegate To Other Businesses?
Our podcast, BeGrowthDriven, this week was all about things that are valuable to delegate to other businesses. Here the 5 things that we (and our guest Joe Camacho) found to be at the top of the delegation list!
We aren’t talking about just task delegation here. The delegation we are talking about is bigger than that. It can be easy an entrepreneur to try and wear all the hats yourself. We get that. However, there’s a lot of things that aren’t, uh, necessarily in your wheelhouse that can suck up a lot of time and effort. Delegation or farming out those tasks can free up your time so you can focus on the things you need to do to grow your business.
A lot of people hesitate to delegate some of these tasks because they think that if take care of it themselves, it will save money. That’s not always true. Sometimes short-term saving has long term costs.
Obviously, every company has different specialties so the tasks that need delegating will be different. However, these 5 are things that often fall into the category of thing that small companies try to do themselves and then up regretting it later.
#1 All the IT stuff
In this digital age, some IT services are a requirement. If you don’t know how to set up behind the scenes of a website or cloud services, it can be very time consuming (and expensive) to learn. There are so many companies and entrepreneurs who focus on IT services and management. They can help! Having it don’t right in the beginning will make it easier for the future.
Every year more and more regulations are added to the internet. Regulations about data usage, cookies, accessibility, etc. There are even more regulations if you are in specifics fields such as the medical and health industry. If you break a rule you didn’t even know was there can have serious consequences! Delegating compliance services to a specialist makes sure you don’t have any nasty surprises down the road.
Branding is more than just a logo. It’s the entire outward facing personality of your brand! It can be difficult to look at your brand objectively, which is one of the reasons while delegating branding is a good idea! A graphic designer or branding agency knows the right questions to ask to help you figure out who your brand is. And they know all the technical things that need to happen to make sure your branding has the pieces you need to grow your business.
#4 Web Design
There are soooooo many free (or cheap) web design tools out there and honestly, some of them are really great! However, designing a website can be a lot more complicated than it appears. There’s a lot of technical aspects behind the scenes. Things like DNS and Domain Hosting are time consuming to learn how to set properly. Web design can be overwhelming and frustrating if it’s out of your element and might be worth delegating.
#5 Digital Advertising
Digital advertising is a massive field. There’s digital display, and programmatic adverting, and social media. There are entire agencies that do only Facebook ads! It can be difficult to know where to begin with online advertising: What software should you use? What’s the right channels for your business? What creative will work best? How much money should you invest? Where should you send the traffic you acquire? Delegating your digital ads will help you make money!
Some of these tasks we do for clients but others we delegate out ourselves! The key is to know what’s the best use of your time.
Did we miss any good tasks to delegate? Let us know!